Nothing screams “streamlined workflow” like 17 emails, five attachments, and a file named Final_FINAL_v7.pdf.

And somewhere in the middle of that mess, someone BCC’d a client. Another forgot to include the person who owns the delivery. The advertiser uploaded the wrong size, someone gave feedback in a thread no one else saw, and approvals were given verbally — “but I thought you knew.”

Somehow, this is how too many are still handling their ad approval workflow.

But email isn’t a workflow. It’s a liability.

When your ad ops process runs through Outlook, Gmail, and crossed fingers, here’s what you’re really working with:
• No version control
• No enforcement of specs
• No visibility into what’s approved
• No audit trail when something breaks

It doesn’t scale. Frankly, it barely functions.

You lose hours to back-and-forth. Designers spend half their week reformatting files that should’ve been correct from the start. Coordinators waste entire mornings following up on missing assets. Your team becomes a detective unit — digging through threads, Slack pings, forwarded emails, and half-baked spreadsheets trying to reconstruct who said what and when.

This isn’t an operations issue. It’s a systems issue.

Because the real problem is there's no source of truth.

When something goes wrong (and let’s be honest, it will), you’re left trying to piece together a decision trail that was never properly captured.
• Who approved the ad?
• Was that the final version?
• Did anyone check the bleed?
• Where’s the file now?

If your team can’t answer those questions in under 10 seconds, your system is broken.

Ad approvals need structure.

You need:
• Specs that get enforced before the file ever hits your inbox
• Instant previews without downloading a thing
• Roles and permissions that limit noise
• A single place where everyone sees exactly what they need—nothing more, nothing less

And none of that happens in email.

That’s where SendMyAd comes in.

SendMyAd replaces the chaos with a structured, automated platform that handles:
• Spec compliance at the point of upload
• Internal and external approval routing
• Version history, file locking, and proofing
• Final delivery—on time, to the right format, without the guesswork

No BCCs. No overlapping threads. No Final_FINAL_v8_nowTHISoneISfinal.pdf.

Just a workflow that works.

You wouldn’t run accounting in a group chat. Stop running ad approvals in your inbox.

👉 Book a Demo to see how it can work for you!